Presentations and Office visits as they are affected by COVID-19:
- FAQs -
Q: WHEN CAN I DROP INTO THE OFFICES?
A: Our open hours are listed on the home page and schedule page of our website. You are welcome to stop in during those times and no appointment or notice is needed. Please do not arrive at the office during the last 5-10 mins of our time as we will not have time to meet or for you to update your samples.
Q: HOW CAN I ADD PRODUCT TO THE LIBRARY?
A: Product can be added to the library during our open office hours, however not all product brought in will be accommodated due to limited space and what the firm prefers to keep in house.
Q: HOW CAN I SHOWCASE MY FURNITURE LINE IN THE LIBRARY?
A: Generally, we do not keep furniture brochures or binders in our client libraries unless the firm requests us to. Some of our firms do keep furniture finish sample boxes for wood, plastic and metal so please reach out to us to coordinate bringing those in.
Q: WHAT IS A GROUP LUNCH AND LEARN?
A: To maximize designers time, we schedule group lunch and learn presentations with three non-competing vendors. In this format each rep will have 20 mins to present their product to the team (please do not go over your time). Please be respectful of the other representatives by arriving on time, staying for their presentations and paying attention during their allotted time (think movie theatre rules).
Q: WHAT IS A TABLETOP?
A: A tabletop is a display with a combination of product samples and literature from a manufacturer that informs designers/architects about new or existing products. Most tabletops are just that (a top of a table or flat surface) but some firms do have a magnetic or trackable surface behind the flat surface.
Q: HOW LARGE IS THE DISPLAY AREA FOR A TABLETOP?
A: Display areas vary based on each firm’s space. When in doubt reach out to any O.C team member and one of us can give you more specific dimensions/details.
Q: SHOULD I ADD PRICING TO MY TABLETOP?
A: This is at the representative’s discretion. You may add pricing to the newsletter, or have it written on the samples displayed but please note this will be seen by all (possibly competitors). Giving designers/architects a range as well is helpful because it gives the designers a better idea of what can be specified.
Q: WHEN DO I PICK UP MY TABLETOP?
A: Every tabletop at each firm except for Studio Atlantis will stay up for one week from the date of setup (Studio Atlantis is two weeks).
Please come to take your tabletop down at the same time one week from the date you set up so we can make sure there is space for the next weeks rep to setup.
(example: Set up Thursday July 11th at DLR Group during Organized hours between 10:00-12:00. Take down Thursday July 18th at DLR Group during Organized Hours between 10:00-12:00)
If you do not come to pick up your tabletop we must take it down and try to find space to house it until you arrive and at some firm’s space is extremely limited so please try to find someone who can collect your setup in your absence.
Q: WHEN SHOULD I SEND THE TABLETOP NEWSLETTER?
A: Tabletop newsletters are due to Organized Corp by the end of business on the day you set up so that we can distribute to the firm and encourage them to visit your display. If we receive the newsletter after that allotted time it will be archived in the firm’s folder but not distributed. If you are having trouble editing the slide please reach out to either Kellen or Rachael.
Q: HOW DO YOU ACCOMMODATE OUT OF TOWN MANUFACTURER REPRESENTATIVES ?
A: Out of town manufacturers reps are eligible for the same tabletop and lunch presentations as local reps but please note we do book out months in advance. Make sure to plan ahead as we will not be able to accommodate last minute requests for tabletops or presentations. For tabletop set up or take down an O.C. team member can set up and take down for you however, we will need you to provide us with both a box and return shipping label to send back to you.
Q: HOW LONG SHOULD I WAIT TO FOLLOW UP ON A SCHEDULING REQUEST EMAIL?
A: Please allow at least two weeks before you follow up on a scheduling request, we work with hundreds of reps daily so accommodating everyone does take some time and coordination with the firms. You will be added to a scheduling list as soon as your request is received which holds your place in line. Once we confirm with the appropriate firm in which you would like to be scheduled at we will then send you an invitation.
Q: SAMPLE OR UPDATE MAILING LIST
A: Please do not add any of our firms to a sample mailing lists as they tend to be more of an inconvenience than a benefit. We welcome updates and new products to the libraries, but we ask that you the representative bring them by. Mail updates show up and without knowing where they go or what old samples that they replace they end up getting stacked around the display boxes and become unsightly. We are here to help you cater products specifically for each firm so samples sent in from mailing lists will be returned or disposed of.
Q: I RECEIVED A SAMPLE ORDER REQUEST FROM AN O.C. TEAM MEMBER FOR A DESIGNER/PROJECT, SHOULD I REACH OUT TO THE DESIGNER DIRECTLY?
A: If you received a sample or pricing request for an O.C. team member about a specific project for a designer, please communicate only with the O.C. team member who sent the request, NOT the designer unless directed to. This is not a control issue this is a time management issue. The designers utilize Organized Corp to help with sample ordering and specification questions to save time and allow them to stay focused on the deadline at hand. If there are 10 finishes to order for a project and each finish is 3-5 emails to various reps just think of how much time a designer would need to spend responding to those emails instead of focusing on the client or project!
Q: CAN YOU GIVE ME THE PROJECT NAME AND ADDITIONAL INFORMATION?
A: Organized Corp will provide you any information allowed by the designer or architect in our initial request. Please understand that a lot of our firms work on projects that have NDA’s or they are competitive situations where O.C. is not allowed to disclose any information up front. Please respect this and know we will provide information when available.