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Rep Portal
Stantec
Tabletops - Weekly
Stantec's building is key-card access only, please sign up for the security list here.
FAQ's
When can I drop into offices?
Our open hours are listed on the schedule page of our website. You are welcome to stop in during those times and no appointment or notice is needed. Please do not arrive at the office during the last 5-10 mins of our time as we will not have time to meet or for you to update your samples.
How can I add to the product library?
Product can be added to the library during our open office hours, however not all product brought in will be accommodated due to limited space and what the firm prefers to keep in house.
How can I showcase my furniture line in the library?
Generally, we do not keep furniture brochures or binders in our client libraries unless the firm requests us to. Some of our firms do keep furniture finish sample boxes for wood, plastic and metal so please reach out to us to coordinate bringing those in.
What is a group Lunch & Learn?
To maximize designers time, we schedule lunch and learn presentations with three non-competing vendors. Each rep has 20 mins to present their product to the team. Please be respectful of the other representatives by arriving on time, staying for presentations and paying attention.
What is a tabletop?
A tabletop is a display with a combination of product samples and literature from a manufacturer that informs designers/architects about new or existing products. Most tabletops are just that (a top of a table or flat surface) but some firms do have a magnetic or trackable surface behind the flat surface.
How large is the display area for a tabletop?
Display areas vary based on each firm’s space. When in doubt reach out to any O.C team member and one of us can give you more specific dimensions/details.
Should I add pricing to my tabletop?
This is at the representative’s discretion. You may add pricing to the newsletter, or have it written on the samples displayed but please note this will be seen by all (possibly competitors). Giving designers/architects a range as well is helpful because it gives the designers a better idea of what can be specified.
How can I add to the product library?
Tabletops at most firms will stay up for one week* from the date of setup
Please come to take your tabletop down at the same time one week from the date you set up so we can make sure there is space for the next weeks rep to setup.
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If you do not come to pick up your tabletop we must take it down and try to find space to house it until you arrive and at some firm’s space is extremely limited so please try to find someone who can collect your setup in your absence.
*firms that don't follow this will be noted in the event invite
When should I send the tabletop newsletter?
Our open hours are listed on the schedule page of our website. You are welcome to stop in during those times and no appointment or notice is needed. Please do not arrive at the office during the last 5-10 mins of our time as we will not have time to meet or for you to update your samples.
How do you accommodate out-of-town representatives?
Out of town reps are eligible for the same tabletop and lunch presentations as local reps but note we do book out months in advance. Plan ahead as we will not be able to accommodate last minute requests. An O.C. team member can set up and take down for you however, we will need you to provide us with both a box and return shipping label to send back to you.
How long should I wait to follow up on a scheduling request email?
Allow at least two weeks before you follow up. We work with hundreds of reps daily so accommodating everyone does take some time. You will be added to a scheduling list as soon as your request is received which holds your place in line. Once we confirm with the appropriate firm in which you would like to be scheduled at we will then send you an invitation.
Sample or update mailing list:
Do not add any of our firms to a sample mailing lists. We welcome updates and new products, but we ask that you the representative bring them. We are here to help you cater products specifically for each firm so samples sent in from mailing lists will be returned or disposed of.
I received a sample order request from Organized Corp for a designer/project, should I reach out to the designer directly?
Please communicate only with our team, NOT the designer unless directed. Designers utilize Organized Corp to help to save time and allow them to stay focused.
Can you give me the project name and additional information?
Generally, we do not keep furniture brochures or binders in our client libraries unless the firm requests us to. Some of our firms do keep furniture finish sample boxes for wood, plastic and metal so please reach out to us to coordinate bringing those in.